If you are an Event Leader and are preparing for your event, you must ensure that you comply with the WC Regional Event Finance approval process.
The process below is generic so as to apply to all events. However, if you run one of the following events then you can Click Here for additional help.
Climbing Scoutcraft, Conservation Scoutcraft, First Aid Interest, First Aid Scoutcraft, Hike Leader Interest, Hiking Scoutcraft, LDC 1, LDC2, Mapping Interest, Pioneer Interest, Pioneering Scoutcraft, PLTC, Survival Interest
Before Course
Two weeks before the event you must have submitted your Finance Budget. You can download the template by going to https://westerncape.scouts.org.za/adult-support/ and clicking on Course Finance 2025 (the date will of course change depending on the year).
After Course
Within two weeks of the event ending you must submit your final finances. You will use the same template as above. Please do remember that for every expense there must be a receipt.
Important Details
If you need an advance for the course or an eventual reimbursement then you will need to add your bank details. If these are not added then you will not be paid.
Process Overview
For an overview of the finance approval process please download and read the Finance Approval Process – Events from https://westerncape.scouts.org.za/adult-support/.
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